Accounting Settings — Accounts, Bank Accounts & Periods

Section: Finance → Settings
Updated: 2026-05-05

Accounting Settings contains the configuration tables that underpin the Finance module. These are found under Finance → Settings in the sidebar:

• Chart of Accounts (Accounts) — all general ledger accounts
• Bank Accounts — the NVG bank accounts used in payments and banking
• Accounting Periods (Periods) — the fiscal months/years used for reports and posting

These settings are managed by administrators or accounting leads. Regular users generally only need to select from these values when entering transactions.

Finance → Settings sub-menu expanded — Accounting Periods, Chart of Accounts, Bank Accounts links

Navigate to Finance → Settings → Chart of Accounts.

Every vendor bill line, sales invoice line, and voucher entry posts to a GL account from the Chart of Accounts. The chart follows the Swiss accounting plan structure.

Chart of Accounts list — table showing account number, account name, type, currency, active status

1. Click “Add Account”.
2. Enter the account number (following your chart structure), name, type, and currency.
3. Save.

Add Account form — number, name, type dropdown, currency field

Note: Only create or modify accounts if you understand the chart of accounts structure. Incorrect accounts affect all financial reports.

Navigate to Finance → Settings → Bank Accounts.

Bank Accounts represent the physical bank accounts held by each NVG tenant. They are used when recording payments and importing bank statements in the Banking module.

Bank Accounts list — table showing bank name, IBAN, tenant, currency, and active status

Each bank account record includes:

• Bank name and BIC / SWIFT code
• IBAN — full international account number
• Tenant — the NVG legal entity that owns this account
• Currency — account currency (CHF, EUR, USD, etc.)
• Linked GL Account — the asset account in the chart of accounts corresponding to this bank balance

1. Click “Add Bank Account”.
2. Select the Tenant, enter Bank Name, BIC, IBAN, Currency.
3. Link the matching GL Account from the chart of accounts.
4. Save.

Add Bank Account form — tenant selector, bank name, BIC, IBAN, currency, GL account fields

Navigate to Finance → Settings → Accounting Periods.

Periods define the fiscal reporting windows. Every invoice, payment, and voucher is dated within a period. When a period is closed, no further transactions can be posted to it.

Accounting Periods list — table with period name, start date, end date, and status badge (Open / Closed)

1. Click “Add Period”.
2. Select the Tenant, enter the Period Name, Start Date, and End Date.
3. Save — the period is Open by default.

Periods are typically created in advance for all months of the coming fiscal year.

Add Period form — tenant, period name, start date, end date fields

Once all entries for a period have been reviewed and reconciled, an administrator closes it to prevent further changes:

1. Find the period in the list.
2. Click Close Period (or the equivalent action button).
3. Confirm. The status changes to Closed.

After closing, all invoices and vouchers dated within this period are locked from editing.

and another row showing "Closed" badge