Banking — Bank Transactions

Section: Banking
Updated: 2026-05-05

The Banking module is a separate section in the sidebar (not part of Finance). It shows all bank statement transactions imported from your bank accounts and lets you match, identify, and convert them into payment records.

Navigate to Banking → Bank Transactions.

Banking section in the sidebar — "Bank Transactions" link

Date, Bank Account, Dir (direction badge), Counterparty, Reference, Amount, Status badge, Actions

Row 1: Search · Status (Imported / Identified / Converted / Ignored) · Direction (Incoming / Outgoing) · Import button (loads latest transactions from the bank API — requires a bank account to be selected first)

Row 2: Tenant · Bank Account · Period (Today, Yesterday, This Week, Last Week, This Month, Last Month, Last 90 Days, Year to Date, Last Year) · Upload button (uploads a bank statement file)

row 2 with Tenant, Bank Account, Period, Upload

Sorting: click any column header — Date, Bank Account, Dir, Counterparty, Reference, Amount, Status.

Bank Transactions list sorted by Date descending — date column arrow highlighted

There are two ways to bring bank transactions into the system:

1. Select the Tenant and Bank Account in the filter row.
2. Once a bank account is selected, the Import button becomes active.
3. Click Import to fetch the latest transactions from the bank connection.
4. New transactions appear with status Imported.

Import button becoming active after bank account is selected

1. Click Upload to open the file import modal.
2. Select your bank statement file (the accepted format depends on your bank configuration — typically CSV or MT940/camt.054).
3. Confirm the upload.
4. Imported transactions appear in the list with status Imported.

Upload modal — file picker, bank account selector, Upload/Confirm button

Once imported, each transaction needs to be reviewed and either matched to an existing record or ignored.

“Identifying” means linking a bank transaction to an existing invoice or payment already recorded in Finance.

1. Find the transaction in the list (Status: Imported).
2. Click the Identify action button.
3. Search for and select the matching sales invoice, vendor bill, or payment.
4. Save — the transaction status changes to Identified.

Identify action modal — search field for invoice/payment, matching record selected, Confirm button

After identification, click Convert (or the equivalent action) to create a formal Payment record in the Finance module. This officially records the cash movement against the invoice.

1. The invoice's Open amount reduces by the transaction amount.
2. If fully paid, the invoice status changes to Paid.
3. The transaction status changes to Converted.

Bank transaction row in "Identified" status — Convert button visible

For transactions that are not relevant to NVG accounting (e.g. internal transfers you do not need to track):

1. Click the Ignore action.
2. The transaction status changes to Ignored and it no longer appears in the default view.

Transaction row — Ignore action button