Finance — Invoices, Payments, Vouchers & Reports

Section: Finance
Updated: 2026-05-05

The Finance module covers the NVG accounting workflow:

• Vendor Bills — invoices received from suppliers
• Sales Invoices — invoices issued to clients
• Payments — payment records linked to invoices
• Vouchers — manual journal entries (including Fast Create)
• Reports — financial statements and analysis
• Accounting Settings — Chart of Accounts, Bank Accounts, Periods (see separate page)

Navigate to Finance in the sidebar to expand the sub-menu.

Vendor Bills, Sales Invoices, Payments, Vouchers (with Fast Create sub-item), Reports (with all report sub-items), Settings (with Accounts, Bank Accounts, Periods)

Navigate to Finance → Vendor Bills.

A Vendor Bill is an invoice you received from a supplier and need to record and pay.

Date, Tenant, Supplier, Invoice Number, Amount (right-aligned), Open (right-aligned), Status badge, Actions

Columns:

Filters (two rows):

Row 1: Search (free text by supplier name) · Status dropdown · Export button (Banana Accounting format)

Row 2: Tenant · Period (Full Year current/last, Last 30/90 days, Custom range with from/to date pickers)

Sorting: click any column header — Date, Tenant, Supplier, Invoice Number, Amount, Open, Status.

Tenant, Period dropdown in row 2

Vendor Bills list sorted by Amount descending — sort arrow visible on Amount column

1. Click “Add Vendor Bill” (top-right).
2. The form opens — fill in: Tenant, Supplier, Invoice Date, Due Date, Invoice Number, line items (account, amount, VAT code, description).
3. Save.

Vendor Bill creation form — header fields, line items table

The exact status values are configured in Accounting Settings. Common statuses include Draft, Booked, Paid, and Cancelled.

Click Export to download the currently filtered vendor bills as an XLSX file (Banana Accounting format) for import into your accounting software.

Navigate to Finance → Sales Invoices.

A Sales Invoice is an invoice you issue to a client. The list and filter structure is identical to Vendor Bills but shows outgoing invoices.

Date, Tenant, Client, Invoice Number, Amount, Open, Status, Actions

Same column layout as Vendor Bills. The Supplier column label changes to the client's name. Filters (Search, Status, Tenant, Period, Export) work identically.

1. Click “Add Sales Invoice” (top-right).
2. Fill in: Tenant, Client (Partner), Invoice Date, Due Date, line items (description, amount, VAT code, GL account).
3. Save.

Sales Invoice creation form — tenant and client selectors, date fields, line items

From the invoice list you can:

• View — open the invoice detail
• Edit — update the invoice (only if status allows)
• Pay — open the payment creation form linked to this invoice
• Manage Access — grant specific users access to this invoice record
• Delete — remove (only if status allows)

Navigate to Finance → Payments.

The Payments list records all payment transactions — both incoming (from clients) and outgoing (to suppliers).

Payments list — columns visible, filter bar, action buttons

Payments can be created from the invoice “Pay” button, or entered directly in this section. Each payment links back to the relevant invoice or vendor bill, updating its Open amount.

Navigate to Finance → Vouchers.

Vouchers are manual general ledger journal entries — used for accounting corrections, provisions, accruals, or any transaction not covered by an invoice.

Vouchers list — table of manual journal entries, columns include date, reference, description, status

1. In the Vouchers list, add a new voucher.
2. Enter the date, reference, and the debit/credit lines (account, amount, description).
3. The entry must balance (total debits = total credits).
4. Book the voucher to post it to the general ledger.

Voucher creation form — date, reference, accounting lines table with account and amount columns

Navigate to Finance → Vouchers → Fast Create.

Fast Create is a shortcut for frequently repeated journal entries. Pre-defined templates fill in the account structure automatically — you only supply the variable fields (amount, date, counterparty).

Voucher Fast Create page — template selector, variable fields below

Navigate to Finance → Reports.

The Reports section provides standard financial statements. Each report lets you select a date range and tenant before generating.

Reports sub-menu expanded in sidebar — all report items listed

1. Click the report name in the sidebar.
2. Select the Tenant and Date Range (or period) as prompted.
3. Click Generate or Run.
4. The report renders on screen.
5. Use the Export buttons to download as PDF or XLSX where available.

Balance Sheet report — date selector at top, report table with asset and liability sections

Profit & Loss report — revenue and expense categories, totals column

Open Invoices report — list of all outstanding invoices with due dates and open amounts