Table of Contents
Accounting Settings — Accounts, Bank Accounts & Periods
Section: Finance → Settings
Updated: 2026-05-05
1) Overview
Accounting Settings contains the configuration tables that underpin the Finance module. These are found under Finance → Settings in the sidebar:
- Chart of Accounts (Accounts) — all general ledger accounts
- Bank Accounts — the NVG bank accounts used in payments and banking
- Accounting Periods (Periods) — the fiscal months/years used for reports and posting
These settings are managed by administrators or accounting leads. Regular users generally only need to select from these values when entering transactions.
2) Chart of Accounts
Navigate to Finance → Settings → Chart of Accounts.
Every vendor bill line, sales invoice line, and voucher entry posts to a GL account from the Chart of Accounts. The chart follows the Swiss accounting plan structure.
Account Types
| Type | Examples |
| Asset | Bank account, Accounts receivable, Fixed assets |
| Liability | Accounts payable, VAT payable, Loans |
| Equity | Share capital, Retained earnings |
| Revenue | Service revenue, Interest income |
| Expense | Office costs, Salaries, Subscriptions |
Creating an Account
- Click “Add Account”.
- Enter the account number (following your chart structure), name, type, and currency.
- Save.
Note: Only create or modify accounts if you understand the chart of accounts structure. Incorrect accounts affect all financial reports.
3) Bank Accounts
Navigate to Finance → Settings → Bank Accounts.
Bank Accounts represent the physical bank accounts held by each NVG tenant. They are used when recording payments and importing bank statements in the Banking module.
Bank Account Detail
Each bank account record includes:
- Bank name and BIC / SWIFT code
- IBAN — full international account number
- Tenant — the NVG legal entity that owns this account
- Currency — account currency (CHF, EUR, USD, etc.)
- Linked GL Account — the asset account in the chart of accounts corresponding to this bank balance
Creating a Bank Account
- Click “Add Bank Account”.
- Select the Tenant, enter Bank Name, BIC, IBAN, Currency.
- Link the matching GL Account from the chart of accounts.
- Save.
4) Accounting Periods
Navigate to Finance → Settings → Accounting Periods.
Periods define the fiscal reporting windows. Every invoice, payment, and voucher is dated within a period. When a period is closed, no further transactions can be posted to it.
Period Statuses
| Status | Meaning |
| Open | Transactions can still be posted to this period |
| Closed | Period is locked — no further postings allowed |
Creating a Period
- Click “Add Period”.
- Select the Tenant, enter the Period Name, Start Date, and End Date.
- Save — the period is Open by default.
Periods are typically created in advance for all months of the coming fiscal year.
Closing a Period
Once all entries for a period have been reviewed and reconciled, an administrator closes it to prevent further changes:
- Find the period in the list.
- Click Close Period (or the equivalent action button).
- Confirm. The status changes to Closed.
After closing, all invoices and vouchers dated within this period are locked from editing.
5) Common Tasks — Quick Reference
| Task | Steps |
| Find a GL account by number | Finance → Settings → Chart of Accounts → search by number |
| Add a missing expense account | Chart of Accounts → Add Account → number, name, type Expense → Save |
| Add a new bank account | Finance → Settings → Bank Accounts → Add Bank Account → fill form → Save |
| Create next year's periods | Finance → Settings → Accounting Periods → Add Period for each month |
| Close a completed month | Accounting Periods → find period → Close Period |